10-month position, 7 hours/day, 185 days/year
Salary $17.10 – $17.87
Available 2024-2025 school year
POSITION SUMMARY: Provide support to Counselors, Social Worker, psychologist, IST Coordinator, and students of Patton Middle School, including specific routines and special projects; greet and interact with the public, work cooperatively with staff, students, and parents, and perform other related duties as assigned by the Counseling Center team.
QUALIFICATIONS: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualifications listed below represent minimum levels of educational achievement, training, skill, and/or ability necessary.
- High School Diploma with training in secretarial field; college or business school preferred
- Superior organizational skills; ability to handle frequent interruptions
- Excellent time management skills; ability to prioritize work and deliver organized projects on time
- Advanced skills with Microsoft Office Suite, Google cloud-base technology, student management systems
- Reliability to handle confidential and sensitive information with high level of discretion
- Excellent interpersonal and communication skills; ability to approach others in a tactful manner
- Knowledge of office procedures & ability to use equipment
- Confidence-poise-tactfulness-positive attitude-flexibility
- Ability to work independently and as part of a team
- Ability to assess a situation and problem solve in a calm, confident manner
- Power School experience helpful
- Ability to maintain a secure environment
ESSENTIAL DUTIES: Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations. To successfully perform this position, a person must be able to perform each essential duty satisfactorily.
- Meet and interact with employees and students in routine situations which require tact, discretion, and courtesy.
- Provide a variety of clerical support to three counselors, social worker, IST Coordinator, and school psychologist, including answering phones, transferring phone calls to the appropriate staff member, taking messages, filing, greeting students and visitors, copying/scanning/ faxing documents, recording student meeting attendance, and locating students for meetings.
- Process new student enrollments and withdrawals.
- Greet students and monitor status of visitors to counseling center
- Establish and maintain accurate, neat and efficient electronic and manual filing systems.
- Handle confidential information with complete security.
- Contact parents to schedule and coordinate Individualized Educational Program (IEP), Gifted Individualized Education Program, 504 Accommodation Plan meetings, and IST meetings.
- Update and maintain a current list of tutors.
- Collect and send academic records for transfer students.
- Overseeing the counseling center conference room schedule, finding locations for IEP meetings, etc.
- Regular and consistent attendance.
- Other duties as assigned by supervisor.
WORK SCHEDULE: 10-month position, 185 days per year, 7.0 hours per day
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